Group Situations and Meetings

Before You Start:

  • Consider the layout of the room (i.e. circular seating) in order to provide good communication.
  • Install assistive listening systems.
  • Hold meetings in a quiet, well-lit room.

During The Meeting

  • Ask deaf or hard-of-hearing employees if they prefer an interpreter.
  • Let deaf employees determine the best seating arrangement to see the speaker and interpreter.
  • Assign a person to inform deaf or hard-of-hearing employees of important announcements.
  • Point to the person who is speaking.
  • Watch for signals that deaf or hard-of-hearing employees wish to contribute.
  • Ensure that one person speaks at a time.
  • Do not pace while giving a presentation.
  • Speak clearly and slowly.
  • Do not talk with your back to the audience while writing on a blackboard.

After The Meeting

  • Have minutes or notes taken for future reference.
  • Review critical issues introduced in a meeting to ensure understanding.

Equipment

  • Incorporate visual aids, demonstrations, flip charts, written agendas, and handouts in presentations. To learn about accommodations, click here.