Cover Letters

A cover letter is always sent with a resume, by postal mail or e-mail, to explain how you qualify for work in your field with that employer. The purpose of sending a letter and resume is to get an interview. Research the organization and use the information in the letter to show you know something about it.

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Typical Structure of a Cover Letter

  • (First paragraph) Explain what position or type of work you are looking for.
  • (Second paragraph) Highlight your relevant skills, experience, and personal qualities that will help the employer, and refer to your enclosed/attached resume for more details.
  • (Third paragraph) Say that you will contact the employer soon to schedule a meeting, and state the best way to contact you if he/she has any questions.
  • (Fourth paragraph) Thank the individual and mention that you look forward to hearing from him/her.

Sample Cover Letters by Major

Example Cover Letter

260 Colony Manor Drive
Rochester, NY 14623
October 15, 2010

Ms. Cynthia S. Edmonds
Director, Human Resources
Norton Manufacturing Company
1400 Simmons Street
Norfolk, VA 23510

Dear Ms. Edmonds:

I am a student at the National Technical Institute for the Deaf, one of the colleges at Rochester Institute of Technology. I am majoring in Accounting Technology, and am pursuing an associate degree, which I expect to receive in May of next year. As required by my program, I am seeking a 10-week summer cooperative work experience. My classes end in late May and I am available to begin work in early June.

I am looking for a position that will offer the opportunity to provide assistance as an accounting clerk. My college courses have provided me with basic knowledge of spreadsheet, database, word processing, and electronic messaging concepts. My enclosed resume indicates procedures and software with which I am familiar. I have had some work experience as an accounting clerk for Marriott Food Services, and as an office assistant with Hyatt Legal Services, where I performed bookkeeping duties, verified invoices, and processed checks and mail. Additionally, I am a hardworking, personable, flexible person who would like very much to work for Norton Manufacturing, and support your growing business.

I will contact you soon to schedule a meeting with you. If you have any questions, please e-mail me at jrs345@rit.edu. You may also call my Employment Advisor, Nathan Petosky, at (585) 475-0000.

Thank you for your time and consideration. I look forward to hearing from you.

Sincerely,

John R. Smith