Student Body By-Laws

NTID Student Congress

Established in October 1971
Spring 20103 Edition, 4/20/2011

Table of Contents

Article
(with Section headline)
Page
i. Preamble 4
Name 5
II. Derivation of Authority 5
III. Membership 5
IV. Purpose of NSC 5
V. NSC Representation
  • NSC Mascot
  • NSC Logo
  • NSC Color
5
VI. NSC Officers 6
VII. NSC Directors’ Assistants 9
VIII. NSC Executive Board
  • Initiating Legislation
10
IX. NSC Executive Board Meeting
  • Officers
  • Voting Power
  • NSA Bill Procedure
  • Meeting Procedure
  • Emergency Decisions
10
X. NSC Succession
  • Presidential and Vice Presidential Absences
  • Vacancies of Executive Board Positions
11
XI. NSC Impeachment
  • Grounds for Impeachment
  • Grounds for Notification
  • Procedures
12
XII. Elections and Appointments
  • Eligibility
  • Election Chairperson and Committee
  • Nomination Requirements
  • One-Ticket Rule for Candidates
  • Campaign Rules
  • Election Procedure
  • Newly Elected Officers
13
XIII. Bylaw Revision and Suspension
  • Grounds for Proposing an Amendment
  • Voting
15
XIV. NTID Student Assembly
  • Purpose of NSA
  • Legislative Powers
17
XV. NSA Representation
  • NSA Logo
  • NSA Colors
17
XVI. NSA Officers
  • NSA Executive Board
  • Duties of the NSA Executive Board members
17
XVII. NSA Succession
  • Speaker and Vice Speaker Absences
  • Vacancies of Executive Board Positions
20
XVIII. NSA Impeachment
  • Grounds for Impeachment
  • Grounds for Notification
  • Procedures
20
XIX. NSA Elections
  • Procedures
20
XX. NSA Representatives
  • Voting Member
  • Duties of the Voting Member
  • Duties of the Non-Voting Member
  • Community
21
XXI. House Rules
  • Purpose
22
XXII. NSA Forum Procedures
  • Meeting
  • Governance
  • Procedure
  • Forumulation of a Bill Procedure
  • Active/Inactive Status of an Organization
  • NTID Student Leader Advisory Group
22
XXIII. College of NTID Standing Committees
  • List of Standing Committee
  • Guideline
24
XXIV. Recognition of Jurisdiction 25
XXV. Student Government Senators
  • NTID Senator
  • Cross-Registered Senator
25
XXVI. Ad Hoc Chairpersons
  • Purpose
  • Brickfest Chairperson
  • RIT/Gallaudet Sports Weekend Chairperson
  • NTID Awards Chairperson
  • NSC Election Chairperson
  • NSC Student Body By-Laws Review Chairperson
26
Appendix(This appendix was created to collect supplementary materials for referral)
A. RIT/Gallaudet Sports Weekend By-Laws 28
B. NTID Awards Committee Guideline 41
C. NSC Student Body By-Laws Review Committee Guideline 45
ii. Revision History 48
iii. References 49

Preamble

            We, the students of Rochester Institute of Technology, do hereby establish these By-Laws in order to uphold NTID Student Assembly‘s legislation; to promote and secure the welfare and the proactive spirit of Deaf and Hard of Hearing students as a whole; and to provide the freedom of shared governance communication between students, faculty and administration.

Article I: Name

The official name of the organization shall be National Technical Institute for the Deaf Student Congress or NTID Student Congress, hereafter referred to as NSC.

Article II: Derivation of Authority

NSC shall recognize that it receives its right to function as a major student body government organization (MSO) under Rochester Institute of Technology (RIT) Student Government (SG) Bylaws and Charter. NSC shall abide by RIT's and NTID's rules, policies, and regulations.

Article III: Purpose of NSC

  1. Is to represent and serve all NTID and cross-registered students within RIT.
  2. Shall coordinate activities and events that are created to encourage cultural exposure to deaf and hard of hearing individuals to all students within RIT.
  3. Is to be an advocate for all NTID and cross-registered students within RIT.

Article IV: Membership

  1. Any NTID or Cross-Registered student that has paid RIT and NTID student activities fees shall be represented by NSC.
  2. Any event sponsored or created by NSC/NSA shall be open to all RIT and NTID members.

Article V: NSC Representation
Section 1. NSC Mascot

  1. The official NSC mascot is the eagle.
  2. NSC and NSA cannot suspend the Article V, Section 1, Clause A and B. 

Section 2. NSC Logo

  1. The NTID Student Congress logo must remain the same for a minimum of four (4) years to the date it was last changed.
  2. A change to the logo must be presented to NTID Student Assembly (NSA) and passed with 2/3 majority vote before it can be changed.
  3. The NSC logo must appear on flyers or any other publication associated with an event, program, or function sponsored by NSC.

Section 3.  NSC Colors

  1. The official colors of NSC are orange and brown.
  2. A change to the colors must be presented to NSA and passed with 2/3 majority vote before it can be changed
  3. The NSC colors must remain the same for a minimum of four (4) years to the date it was last changed.

Article VI: Officers

Section 1. NSC shall have an Executive Board, consisting of the following

  1. President
  2. Vice President
  3. Director of Student Affairs
  4. Director of Communications
  5. Director of Programming
  6. Finance Director
  7. Executive Assistant
  8. NSC Administrative Advisor

Section 2. Duties and Responsibilities of the Executive Board

A. President

  1. Shall be present at all regular and special NSC meetings, and shall coordinate the preparation of all matters submitted to the Executive Board for action.
  2. Shall be the chief administrative officer, bearing full responsibility for the administration and to the faithful execution of the NSC Bylaws.  
  3. Shall have the full power to delegate tasks to other members of the Executive Board.
  4. Shall be the chief NSC representative to the public, NTID, RIT, and RIT Student Government (SG).
  5. Shall be a member of the RIT SG Senate and NTID Student Leadership Advisory Group (NSLAG).
  6. Shall attend all necessary meetings requested by any NTID/RIT administration, faculty, SG, NSC, or students, and if he or she is unable to do so, the Vice President shall be notified and shall act as the replacement.
  7. Shall lead the NSC Board to establish annual goals and objectives of NSC.
  8. Facilitating meetings with NTID Administration, Faculty and Staff on current issues and trends.
  9. Shall coordinate the appointment of chairpersons for the necessary positions available within NSC.
  10. Shall appoint members to the NSC executive board, with joint approval by NSA.

B. Vice President

  1. Shall serve as acting President upon the President's absence.
    1. If the President will be absent for at least one academic quarter, the Vice President must obtain approval from NSA to become temporary President until the return of the President
    2. Shall lead and supervise the NSC Executive Board Meetings.
    3. Shall supervise the NSC executive board.
    4. Shall assist the President in the performance of his or her duties
    5.  Shall appear at meetings and important functions for RIT and NTID upon absence or by request of the President.

C. Director of Student Affairs

  1. The Director of Student Affairs shall report to the NSC Vice-President in all matters involving the specific objectives of the role.
  2. Shall be closely focused on building the relationship between NSC and the NTID community.
  3. Shall provide information resources and support on RIT/NTID community issues to the student body, and shall represent the student body in addressing known issues by:
  4. Hosting small programs and forums
  5. Leading and creating Ad Hoc committees as needed
  6. Facilitating meetings with NTID Administration, Faculty and Staff on current issues and trends.
  1. Shall work with the NTID and Cross-Registered senators in developing strategies for gathering feedback from the NTID/RIT community.

D. Director of Communications

  1. The Director of Communications shall report to the NSC Vice-President in all matters involving the specific objectives of the role.
  2. Shall serve as the liaison between the Student Communication Center (SCC) and NSC.
  3. Shall be responsible for NSC's social media networks and focus on outreach.
  4. Shall ensure that all members of NSC are able to easily become aware of any action, change, and decision being relayed from NSC.
  5. Shall develop new strategies to improve NSC's communications with the community.
  6. Shall lead a committee, consisting of the webmaster, public relations, and photographer. The Director may create additional committee members as deemed necessary upon joint approval by the NSC President and Vice President.
  7. Shall approve all advertisement and any outreach methods related to only NSC events beforehand.
  8. Shall offer guidance on campus resources available to NTID organization and clubs.
  1. Director of Programming
    1. The Director of Programming shall report to the NSC Vice-President in all matters involving the specific objectives of the role.
    2. Shall coordinate large scale community events and functions hosted by NSC.
    3. Shall lead a committee, consisting of programming assistants.
    4. May appoint program chairpersons as deemed necessary for each program.
    5. Shall report to the NSC Executive Board on a weekly basis on planning committee progress.
    6. Shall consult with the Finance Director prior to all programming expenses to ensure confidence in budget expenditures.
    7. Shall consult with the Director of Communications prior to all advertising.
    8. The Director of Programming may create additional committee members as deemed necessary upon joint approval by the NSC President and Vice President.
    9. Shall be required to be financially certified, and EVR registered.
  1. Finance Director
    1. Shall be responsible for preparing a budget that is subjected to the approval of the NSC Executive Board.
    2. Shall meet with the NSC Administrative Advisor's staff assistant bi-weekly to update the budget.
    3. Shall give a quarterly report of the NSC income and expenses to the NSC Executive Board within the first academic week of each quarter.
    4. Shall give a quarterly budget report to the NSA.
    5. Shall set up a financial committee, consisting of finance directors and/or treasurers from all SG recognized organizations in NTID (not excluding the general student members) to offer guidance on campus financial resources available.
    6. Shall have the President and Administrative Advisor edit and approve the expense request form before continuing with the procedure.
    7. Shall attend Student Government Finance Committee meetings.
    8. Only the Finance Director shall have the ability to authorize and process financial transactions regarding the NSC budget.
    9. Shall be required to be financially certified and EVR registered.

G. Executive Assistant

  1. Shall be responsible for taking and distributing the NSC Executive Board meeting minutes within 48 hours after adjournment.
  2. Shall be responsible for taking and distributing NSC memos and letters from the NSC Executive Board to NSCAssistant Affiliated Representatives.
  3. Shall be in charge of the mail folders, incoming and outgoing mail, and maintaining all NSC files.
  4. Shall manage NSC members' office hours and maintain space orderliness.
  5. Shall coordinate with the Vice President to organize and create agendas for each NSC meeting.
  6. Shall be in charge of all office operations and establish rules of conduct to be discussed and agreed to by all members of the NSC Executive Board.
  7. Shall maintain a record of absences at the NSC Executive Board meetings and shall send absentee reports to the NSC President and Vice President.
  8. Shall be the contact person for all guests requesting for an appearance and/or are invited to the NSC Executive Board meetings.

H. Administrative Advisor

  1. The permanent administrative advisor to NSC is the Director of RIT/NTID's Student Life Team.
  2. Should the SLT Director position be vacant, the NSC President should collaborate with the Associate Dean of Student and Academic Services in determining interim advisors.
    1. The NSC Administrative Advisor is charged with the duties as followed in addition to the Advisor's Manual outlined by the RIT SG.

iii. Shall attend all NSC Executive Board meetings.

iv. Shall advise all NSC Executive Board members when deemed necessary.

  1. Shall conduct NSC Executive Board members and Assistants' judicial and GPA background check quarterly.

vi. Shall at all times be supportive of the concept and principles of NSC.

  1. Shall have the ability to approve or deny all NSC financial transactions
  2. Must approve of all NSC T-Shirts and merchandise prior to public release to ensure appropriateness with respect to RIT policy.

ix. Shall serve as financial advisor for Brickfest and RIT/Gallaudet Weekend chairpersons.

  1. Shall not interfere with NSC's executive decisions unless it conflicts with the Institute's policies and regulations.

xi. The NSC's Administrative Advisor may not advise any other organization in the duration of their advising term.

Article VII: NSC Directors' Assistants

Section 1. NSC Directors may have Assistants, consisting of the following:

  1. Programming Assistant
  2. Webmaster
  3. Public Relation
  4. Photographer

Section 2.Criteria

  1. Shall be a current full-time student, who has paid student activity fees. 
  2. Shall pass judicial review and having a minimum GPA of 2.3 or above.

Section 3. Duties and Responsibilities of the Directors' Assistants

  1. Programming Assistant
    1. Shall assist the Director of Programming in all matters related to the duties and responsibilities of the Director of Programming.
    2. Shall be financially and EVR certified
  1. Webmaster
    1. Shall be responsible for the design and maintenance of the NSC website
    2. Shall be responsible for all web-based communication and news for NSC
    3. Shall be familiar with the current W3 guidelines and standards for web design
    4. Shall demonstrate familiar knowledge with current Adobe Creative Suite and/or other Web Design programs.
  1. Public Relation
    1. Shall be responsible for assisting the Director of Communications in advertising duties.
    2. Shall demonstrate basic knowledge with Adobe Creative Suite, any/or programs related to advertisement design and photo manipulation.
    3. Shall head a committee to assist with flyer/banner distribution and creation.
  1. Photographer

a.i.1.a.i.           Shall demonstrate knowledge with photography and photo manipulation.

a.i.1.a.ii.         Shall attend and photograph all NSC and NSC-sponsored events.


Article VIII: Executive Board

Section 1. Executive Board privileges and limitations

  1. All officers shall pass judicial review and having a minimum GPA of 2.3 or above.
  1. Members of the Executive Board may initiate legislation. Refer to Article XI.
  2. All officers, once accepted by the NSC president and NSA, shall serve a full academic year.
  3. No officers shall run and be selected for two paid positions within NSC at once.
    1. In case of a vacant position due to unexpected circumstances, the NSC executive board may appoint another NSC officer to serve the position temporarily until a new permanent position has been elected for the remaining of that term.
  4. No NSC officers can get paid twice for two positions.
  5. No NSC officers may have a position on the NSA Executive Board or assume any executive positions in other NTID club or organizations.
  6. NSC officers shall comply and oversee the NSC Student Body By-Laws.

Section 2. Terms in the Office

  1. A student shall be allowed to serve as NSC President or Vice-President positions for up to two (2) academic years
  2.  No student shall be allowed to serve as any of the NSC Directors for more than two (2) academic years.
  3. A student shall be allowed to serve as Programming Assistant, Webmaster, Public Relation, or Photographer for two (2) academic years.

Article IX. NSC Executive Board Meeting

Section 1. NSC Executive Board Meeting shall have officers, consisting of the following:

  1. NSC Executive Board members
  2. NSA Speaker
  3. NTID Senator
  4. Cross-Registered Senator
  5. NSC Administrative Advisor

Section 2. Voting Power

  1. NSA Speaker, NTID Senator, Cross-Registered Senator and Administrative Advisor shall have no voting power.
  2. Vice-President shall not vote unless to break a tie.

Section 3. NSA Bill Procedure

  1. NSC officers shall review and may veto bills passed by NSA within five (5) business days after NSA's approval of the bill by unanimous consent.

a.i.                If an unanimous decision cannot reached by the end of the meeting, shall be found in favor of the majority.

Section 4. Meeting Procedure

  1. Vice-President shall lead the Executive Board meeting, which shall be conducted with equal voice and vote amongst all executive board members.
  2. Shall meet at least nine (9) times a quarter at a time desired and agreed by the members of Executive Board.
  3. Quorum shall be met when all the filled positions of Executive Board are present.
  1. There must be at least 2/3 executive board members present to conduct formal business.
  2. If quorum is not met, no formal business may be conducted.
    1. Any policies made by the Executive board must be approved by the Administrative Advisor
    2. For any change to policies, unanimous vote by the Executive Board is required.
    3. For decisions on issues, new programs, etc; 2/3 vote by the Executive Board is required.
    4. All NSC officers are required to get approval from the Finance Director for any financial transaction.
  1. The NSC Administrative Advisor shall be required to be present at all meetings with the exception of emergency meetings.

Section 5. Emergency Decisions

  1. In a case where NTID or Cross-registered students may be significantly impacted and immediate attention is urgent, the NSC President may call an emergency meeting to make a decision towards a resolution.
  2. The NSC Administrative Advisor shall be informed of the meeting and its intent before such a meeting may be called and shall be permitted to attend.

Article X. Succession

Section 1. Presidential and Vice Presidential Absences

  1. If the President is temporarily absent, the Vice President shall become acting President.
  2. If the President and Vice President are temporarily absent, the Director of Student Affairs shall become acting President, with the Director of Communications next in line followed by the Director of Programming.

Section 2. Vacancies of Executive Board Positions

  1. If the President's position becomes vacant by reason of resignation or impeachment, the Vice President shall become President.
  2. If the Vice President's position becomes vacant because of or due to resignation or impeachment, the Executive Board shall appoint a new Vice President with the approval of NSA.
  3. If the President and Vice President positions are both vacant, the Director of Student Affairs shall become acting President, and shall immediately appoint an Election Chairperson to conduct an election campaign in accordance with Election rules.
  4. If the position of Director of Communications, Student Affairs, or Programming, Finance Director or Executive Assistant becomes vacant, the President and Vice-President shall appoint a new person with joint approval of the NSC Executive Board and NSA.

Article XI. Impeachment

Section 1. Elected officers of NSC may be impeached if they have met at least one of the following grounds for impeachment:

  1. Knowingly violating or permitting others to violate the NSC Student Body Bylaws.
  2. Conducting in such a way that is contradictory to the interests of NSC.
  3. Violating RIT Student Government's hazing policy. Refer to Bylaws of Student Government, Article VIII.

Section 2. If the decision to consider impeachment is made, the grounds for notification are as follows:

  1. Announcement of consideration for impeachment must be made at the next NSA meeting.
  2. The Executive Board shall give the accused a written notice of his or her impeachment.
  3. If the NSC Executive Board as a whole is accused, the NSA Speaker shall notify the accused in writing.
  4. If one or all of the NSA Executive Board is accused, the NSC President shall notify the accused in writing.

Section 3. The Impeachment Process: 

  1. The accused shall be given at least one week to prepare a case in his or her defense.
  1. If the announcement is made at the last meeting of the quarter, the trial shall stand on the first meeting of the subsequent quarter.
  2. The accused shall maintain the right to be present during the closed session.
  3. The deliberations must be made in a closed session. A 2/3 vote by the NSA representatives that are present is necessary for removal from office. The votes shall be taken in closed ballot.
  4. The accused shall be notified of the results of the vote in writing.
  5. NSC shall observe all inalienable constitutional rights of the accused.
  6. If NSA votes for the accused to be removed from office, the accused is permanently barred from holding any NSC/NSA office.
  7. If any member of the NTID community wishes to call for the impeachment of the NTID Senator, they shall present the case to the Student Government Senate.

Article XII. Elections and Appointments

Section 1. NSC Election Chairperson and Committee

  1. Elections shall be coordinated by the NSC Election chairperson.
  1. NSC Election chairperson shall be appointed by the NSC Executive Board by the fifth week of Winter Quarter.
  2. NSC Election chairperson may establish an Election Committee, consisting of four committee members.
  3. Election procedures shall comply with RIT SG and NSC regulations.
  4. Election procedures and timeline shall be reviewed and approved by the NSC Administrative Advisor.
  5. NSC Election chairperson and committee members shall not be current members of NSC.
  6. NSC Election chairperson and committee members shall not run for any NSC position.
  7. Any unresolved disputes between the Election committee and candidates shall be referred to the NSC Administrative Advisor. 
  1. NSC Election Chairperson shall be responsible for facilitating the election process for the following positions:
  1. NSC President
  2. NSC Vice-President
  3. NTID Senator**
  4. Cross-Registered Senator**

**Note: The election chairperson shall assist in securing candidates for the senator positions. The process will then be overseen by the Student Government Election Committee.  

  1. The Election Committee has discretion in coordinating the election and must maintain constant correspondence with the NSC President.
  2. At least one member of the election committee is required to attend NSA meetings during the nomination and campaigning period.

Section 2. Eligibility

  1. Anyone is eligible to run for any elected office provided they have the following qualifications:
    1. Is a full time NTID or Cross-Registered student.
    2. Is in good academic standing according to RIT Student Government and has no disciplinary or academic probation.
    3. Have actively participated in the RIT/NTID community through collegiate organizations, clubs, and/or committees for at least two (2) academic quarters.
    4. Shall be present and be committed for at least two (2) quarters of the academic year he/she is in office.
    5. Has successfully completed or is completing his/her second year as an enrolled student at NTID/RIT.
  1. Anyone is eligible to run for any vacant non-elected office provided they have the following qualifications:
  2. Is a full time NTID or Cross-Registered student
  3. Is in good academic standing according to RIT Student Government and has no disciplinary or academic probation.

Section 3. Nomination Requirements

  1. Nomination deadlines will be made by the NTID Election Committee and approved by the NSC Administrative Advisor.
  2. Updates of the nomination lists are to be sent to the NTID Election Chairperson after every NSA meeting.
  3. The NSC Administrative Advisor will conduct a check on all eligible candidates of their cumulative grade per average (GPA) and of any judicial status before the petition deadlines as decided by the NTID Election Committee.
  4. Candidates shall have presented a petition signed by at least fifty (50) NTID and fifty (50) cross-registered students.
  1. The petition period shall extend from the time and deadline set by the NTID Election Committee.
  2. Candidates shall submit the petition to the NTID Election Committee for primary approval, and sent to the NSC Administrative Advisor for secondary approval.
  3. Election Committee is to determine whether students are eligible for the office with the aid of the NSC Administrative Advisor.
  1. All nominees shall complete all of the nomination requirements (including petition forms and certification forms) in order to be a candidate.
  2. Prior to the debate and presentation portion of the election, the NSC Administrative Advisor shall approve of all the nominations.
  3. Candidates for President and Vice President must run on one ticket.
  4. Potential candidates who have not submitted the petition prior to the set deadline may join the race by means of a write-in.
  5. The NTID Election Committee shall decide whether the write-in candidates meets eligibility requirements as stated in Article VII, Section 2, A, with the aid of the NSC Administrative Advisor and the final approval by the NSC Executive Board.

Section 4. Campaign Rules

  1. Candidates who have passed all the eligibility requirements with approval from the NSC Executive Board and NSC Administrative Advisor shall have the right to campaign.
  2. Candidates shall not campaign in a form that violates the integrity of NSC or the NTID community.
  1. Words of profane or offensive nature shall not be tolerated.
  2. Logos indicating support from a particular organization of any kind on display shall not be tolerated.
  3. The NTID Election Committee shall have discretion on permissible forms of displays.
  4. Write-in candidates shall be permitted to display posters, distribute handouts, or campaign for themselves but shall not be permitted to participate in either the debate or the presentation and shall comply with the aforementioned rules.
  1. Plagiarism of any form is strictly prohibited and shall result in the disqualification of participating candidates.
  2. Any form of campaigning must comply with the Student Government Election

Committee's campaigning policy.

  1. Campaigns shall be solely funded by the NSC campaign funds provided to each running party.
  2. Violation of Campaign Rules may warrant exclusion from the ballot, with discretion by the NTID Election Committee and with final approval by the NSC Executive Board and NSC Administrative Advisor.

Section 5. Election Procedure

  1. Student Government will decide the voting dates and the Election Committee will work within the Student Government election timeline.
  2. The voting procedure is facilitated by the Student Government on their website and any concerns regarding voting shall be addressed by the Student Government Vice President and his/her Election Committee.
  3. Student Government is responsible for the official announcement of the election results.
  4. The NTID Election Committee shall coordinate and organize the presentation and debate timeline for the NSC candidates.
  5. The NTID Election Committee shall organize and administer the Oath to the newly elected President and Vice President. It must occur between the sixth and ninth weeks of Spring Quarter.

Section 6. Newly Elected Officers

  1. Newly elected officers shall begin their terms once they have taken their oath at the Oath Ceremony.
  2. The Oath Ceremony shall take place during the NSC Banquet or during the NSC Awards Ceremony.
  3. The current and pending Executive Boards may share the NSC office for the remainder of the academic year.
  4. The NSC budget shall remain under the authority of the current Financial Director until the termination of the fiscal year (July 1st).
  5. The newly elected President and Vice President shall begin appointing Directors of Student Affairs, Communications, Programming, Club/Organizational Affairs and Finance for the following academic year as well as the Executive Assistant. Appointments shall be approved by NSA prior to the second week of fall quarter of the following school year.


Section 7. Executive Board shall appoint non-elected officers by unanimous consent.

Article XIII. Bylaw Revision and Suspension

Section 1.
If NSC feels that an amendment to the NSC Student Body Bylaws is necessary and is in the best interests of NTID/RIT, they may ask a member of the community to make a proposal during a NSA meeting.

Section 2. Amendments shall be passed upon a 2/3 vote by NSA.

Section 3. The bylaws may be suspended by a 2/3 vote by NSA. If suspension is vetoed by the NSC Executive Board, the veto may be overthrown by unanimous vote.

Section 4. If a decision to suspend the bylaws is passed, the motion must specifically document the following:

  1. The exact location (Article, Section and Clause) of the bylaw to be suspended.
  2. The length of time the suspension will take place.
  3. If no deadline is indicated, the suspension is void.

Article XIV: NTID Student Assembly

Section 1. The purpose of NTID Student Assembly (NSA) shall be to act as a forum in which members of the community may assemble to inform the community, make announcements, and discuss issues of concerns.

Section 2. Legislative powers are vested solely to NSA representatives.

Article XV: NSA Representation

Section 1. NSA Logo

  1. The theme of NSA logo shall be unity.
  2. NSC and NSA cannot suspend the Article XV, Section 1 and Clause B and C.
  3. The NSA logo must remain the same for a minimum of four (4) years to the date it was last changed.
  4. A change to the logo must be presented to NSA and passed with 2/3 majority vote before it can be changed.
  5. The NSA logo must appear on flyers or any other publication associated with every NSA forum, NSA training workshop, NTID Student Leadership Advisory Group (NSLAG) forum, or function sponsored by NSC.

Section 2.  NSA Colors

  1. The official colors of NSA are orange and brown.
  2. The NSA colors must remain the same for a minimum of four (4) years to the date it was last changed.
  3. A change to the colors must be presented to NSA and passed with 2/3 majority vote before it can be changed.

Article XVI: NSA Officers

Section 1. NSA Executive Board

  1. The Executive Board of NSA shall consist of the following:

a.i.             Speaker

a.ii.             Vice Speaker

a.iii.          Parliamentarian

a.iv.          Clerk

a.v.            Videographer

  1. NSA Executive Board members shall be required to wear NSA uniform in every NSA meeting.

Section 2. Duties of NSA Executive Board Members

  1. Speaker
  2. Shall moderate and facilitate all NSA forums.
  3. Shall represent the NSA in any and all external meetings that require the attention of the NSA.
  4. During an NSA session, the Speaker may only cast a vote if done so in order to break a tie.
  5. Shall be familiar with the NSC Student Body Bylaws
  6. Shall have authority to remove a person from the meeting upon that person's repeated violation of the NSA's House Rules.
  7. Shall attend NSC Executive Board meetings to report the latest updates with NSA.
  8. Shall produce an agenda for all NTID Student Leadership Advisory Group (NSLAG) meetings and submit it to the NSA representatives at the beginning of each quarter.

viii.Shall be responsible for communicating with any visiting departments/arranging the schedule for NSLAG sessions.

  1. Shall serve as the NSA liaison to departments and groups not represented by the NSA.
  2. Shall be responsible for ensuring that NSC adheres to the expectations of the NSA.
  1. Vice Speaker
  1. Shall be familiar with the NSC Student Body Bylaws.
  2. Prepares the agenda for NSA meetings.
  3. Shall submit the agenda to the representatives prior to the beginning of the NSA meeting.
  4. Shall preside at the meeting in the absence of the Speaker.
  5. Shall supervise the NSA Parliamentarian, Clerk and Videographer.
  6. Facilitates all NSA Executive Board meetings and re-group meetings.
  7. Is responsible for ensuring the improvement of the NTID Student Assembly's operations over a period of time.

viii.Shall assist Speaker in all that is necessary.

  1. Parliamentarian
  1. Shall be familiar with the NSC Student Body Bylaws and the parliamentary procedures
  2. Shall ensure that the meeting runs in agreement with the House Rules, NSC Student Body By-Laws, and Constitution.
  3. Is responsible for bringing the latest edition of the NSC Student Body By-Laws and Constitution to every meeting.
  4. Shall have the latest edition of Robert's Rules of Order (RRO) in order to have parliamentary authority on matters not covered by the NSC Student Body By-Laws and Constitution and shall be responsible for its interpretation.
  5. Shall organize and maintain the archives containing past and present bills.
  6. Shall update the By-Laws when a new bill has been passed and approved by the NSC Executive Board.
  7. Shall oversee the NSC, NSA executive board and Ad-Hoc committees in compliance with the NSC Student Body Bylaws guidelines.

viii.Shall be responsible to remind representatives and NSA Speaker of the By-Laws and House Rules.

  1. Clerk
  1. Shall record and document the minutes of each NSA meeting.
  2. Shall maintain all records and files pertaining to NSA.
  3. Shall record the roll call of each meeting, and maintain a record of each club or organization's status, based on attendance.
  4. Is responsible for ensuring that the minutes for each NSA meeting is sent out to all NSA and NSC Executive Board members as well as all NSA representatives.
  5. The minutes shall be sent out within three days following each NSA meeting.
  1. Videographer
  1. Shall prepare and set up the equipment before and take down after the NSA forum.
  2. Shall follow the Speaker when the Speaker points to an NSA representative or community member during the meeting.
  3. Shall remain neutral and professional during the NSA forum.
  4. In case of absence of video equipment, videographer shall act as a copy-interpreter
    1. Shall copy-interpret everything clearly that a member in the audience says during the NSA meeting.
    2. Shall remain neutral and professional throughout the entire meeting.
  1. NSA Administrative Advisor
  1. The permanent administrative advisor to NSA is the Assistant Director of RIT/NTID's Student Life Team.
  2. Should the SLT Assistant Director position be vacant, the NSA Executive Board should collaborate with the SLT Director in determining interim advisors.

iii. Shall attend every NSA meeting.

iv. Shall clarify NTID/RIT policies and regulations as needed.

  1. Shall assist in the case of a conflict during a meeting.

vi. Shall be familiar with the NSC Student Body By-Laws, Robert's Rules of Order, and the NSA's House Rules.

  1. Shall not be the administrative advisor for NSC.

Article XVII: Succession

Section 1. NSA Officers Absences

  1. If the Speaker is temporarily absent, the Vice-Speaker shall become acting Speaker.
  2. If the Parliamentarian is temporarily absent, the Vice-Speaker shall become acting Parliamentarian.
  3. If the Clerk is temporarily absent, the Vice-Speaker shall become acting Clerk.
  4. If the Videographer is temporarily absent, the Vice-Speaker shall become acting Videographer.
  5. Parliamentarian, Clerk and Videographer shall not act as any of the NSA executive board officers that are vacant or absent.

Section 2. Vacancies of Executive Board Positions

  1. If the Speaker's position becomes vacant because of or due to resignation or impeachment, the Vice-Speaker shall become Speaker.
  2. If one of NSA executive board positions becomes vacant because of or due to resignation, impeachment, or succession, NSA shall immediately conduct the nomination and election to appoint new NSA officers.

Article XVIII: NSA Impeachment

Section 1. NTID Student Assembly (NSA) officers may be impeached if they have met at least one of the following grounds for impeachment:

  1. Knowingly violating or permitting others to violate the NSC Student Body Bylaws.
  2. Conducting in such a way that is contradictory to the interests of NSA.
  3. Are not present during NSA forums more than three (3) times per quarter.
  4. Do not attend to the NSA executive board meetings, prep meetings and re-group meetings.

Section 2. If the decision to consider impeachment is made, the grounds for notification are as follows:

  1. After discussing the consideration for impeachment during new business, a NSA Representative must make an announcement in the end of the NSA forum.
  2. The NSA Speaker shall inform the officer who is accused in a written notice of his or her impeachment.
  3. If the NSA Speaker is considered to be impeached, NSC Executive Board and Vice-Speaker shall inform the NSA Speaker in writing.

Section 3. The accused shall be give a least one (1) week to prepare a case in his or her defense.

  1. If the announcement is made at the last meeting of the quarter, the trial shall stand on the first meeting of the subsequent quarter.

Section 4. Impeachment Process

  1. The accused shall give a presentation to defend himself or herself in the NSA's unfinished business.
  2. The deliberations must be made in a closed session. A 2/3 vote must be cast by silent ballot by the NSA representatives that are present to remove the accused from the office. 
  3. The accused shall be notified of the results of the vote in writing.
  4. If NSA Representatives vote for the accused to be removed from office, the accused is forever barred from holding NSA office.

Article XIX: NSA Elections

  1. Nominations for NSA positions for the following year shall begin in the eighth week of winter quarter and continue to 2nd week of spring quarter.
  2. NSA Executive Board shall be responsible to follow up with the nominees to find out if they accept or reject their nomination.
  3. The NSA Executive Board shall create a nomination form for each nominee, with the nominee's name, contact information, and verification of acceptance or rejection of their nomination.
  4. The nominee must either sign the nomination, indicating acceptance or rejection, or they may send an email which will be attached to the nomination form.
  5. Presentations for all positions shall occur during the second week and the third week of spring quarter.
  6. Presentations for all positions shall consist of a five minute presentation, followed by a three minute question and answer session.
  7. Voting occurs after the presentation through silent ballot.
  8. NSA Speaker and NSA Administrative Advisor shall count the votes.

I. In case of a tie, candidates shall present again for two minutes.

J. After each presentation, NSA shall state three pros and three cons about each candidate, and then vote at the end once all presentations have concluded.

  1. Nominations for all positions that are still vacant are to be done by the end of September.
  2. Election for positions within NSA, excluding Representatives, must be completed by the fourth week of spring quarter.

Article XX: NSA Representative

Section 1.Voting Member

  1. The name of the voting member shall be the NSA Representative.  
  2. Voting NSA Representative consists of a student who represents club and organization.
  3. Voting NSA Representative shall be permitted to have a NSA seat.

Section 2. Duties of the Voting Representatives

  1. Shall represent a club or organization that is listed in the Recognized Clubs and Organizations List (RCOL).
  2. Shall communicate business and/or ideas with his or her constituents in the particular club or organization that he or she represents.
  3. Shall be required to attend every NSA meeting.
  4. Shall have the right to second, to make a motion, to object, call for a recess, to table the motion, suspend the motion, and close the debate.  
  5. Shall have the authority to form any ad hoc committee upon request by the NSC President.
  6. Shall select and approve chairpersons for any ad hoc committees.
  7. Shall have authority to nominate and elect its Speaker, Vice Speaker, Parliamentarian, Clerk, Videographer, and additional Faculty/Staff Co-Advisor.
  8. May not be a member from the Executive Boards of NSC or NSA.

Section 3. Non-Voting Member

  1. Non-Voting Members consists of a student who represent a service organization, department, Ad-Hoc committees, Major Student Organization (MSO) and Student Government senators.
  2. Non-Voting NSA Representatives shall be permitted to have a NSA seat. 

Section 4. Duties of the Non-Voting Representatives

  1. Shall represent a service organization and department that are listed in the Recognized List in RIT. (To be maintained by the NSA Administrative Advisor)
  1. Shall communicate business and/or ideas with his or her constituents in the particular service organization and/or department that he or she represents.
  2. Shall attend every NSA meeting and can participate in any discussion.
  3. Shall be able to only make a motion and to object. 
  4. Shall not vote, second, call for a recess, to table a motion, suspend a motion, and close the debate.

Section 5. Community

  1. Community members are defined as any individual who is a student, faculty and/or staff of RIT who are not considered NSA representatives.
  2. Does not have the power to vote, second, call for a recess, to table the motion, to suspend the motion, or to close the discussion.
  3. Community members can submit a motion to a NSA representative who will review the motion with minimum three (3) other NSA representatives.
    1. One of the three (3) NSA representatives must agree to the motion made by the community member first before submitting to NSA for discussion.

Article XXI: House Rules

Section 1. Purpose of the NSA House Rules

  1. The NSA House Rules are a set of ground rules and procedures for NSA operations.
  2. NSA shall have House Rules that all NSA representatives must obey.
  3. Only NSA representatives and NSA executive board members are allowed to revise and update the House Rules.
  4. The House Rules shall be reviewed at least once per academic year.

Article XXII: NSA Forum Procedures

Section 1. Meeting

  1. NSA shall meet once per academic week. The time and locations is to be determined by NSA; the Clerk shall make all necessary arrangements for having the meeting.
  2. NSA shall not meet on the first week of fall quarter, week 11thof each quarter, breaks and summer quarter.
    1. NSA shall be required to meet nine (9) times per quarter.
    2. In case there is an informal forum or/and NSLAG forum in a quarter, NSA shall make up a meeting to meet the requirement.
    3. If the NSA Administrative Advisor is unable to attend the meeting, then he or she shall make every attempt to find a replacement.
      1. If the NSA Administrative Advisor is not present at the meeting, the Speaker shall have authority to table any issues that arise during discussion and business.
      2. An informal forum can take place when the NSA Speaker and Vice-Speaker are absent or when the required quorum of 2/3 of the total number of NSA representatives is not met.
        1. In informal meetings, representatives may not conduct business but they may make reports, have discussions, and make announcements.

Section 2.Governance

  1. NSA shall be governed by the latest edition of the House Rules, By-Laws, Constitution, and Robert's Rules of Order (RRO), respectively. NSA is to abide by its House Rules and RRO when conducting business at any meeting.
  2. In case of conflict between the By-Laws, House Rules and RRO, the NSC Student Body By-Laws has higher precedence, followed by NSA House Rules.
  3. In case of continuing conflict, refer to RIT Student Government (SG) By-Laws. If the NSA House Rules, NSC Student Body Bylaws, Constitution or RRO are not present at the meeting, the meeting is adjourned.

Section 3. Procedure

  1. The procedure for NSA meetings shall be as follows:
  2. Call to Order
  3. Roll Call
  4. Approval of the Minutes
  5. Speak to the NSA Representatives
  6. Reports
  7. NSA Executive Board

a.i.                  Speaker

a.ii.                Vice-Speaker

a.iii.               Parliamentarian

a.iv.               Clerk

a.v.                Videographer

a.vi.               NSA Administrative Advisor

  1. NSA Representatives
  2. NSC Executive Board representative
  3. NTID Senator
  4. Cross-Registered Senator
  5. Ad Hoc Committee Chairperson(s)
  6. Unfinished Business
  7. New Business

viii.Announcements

  1. NSA Representatives
  2. NSC Executive Board and Chairpersons
  3. NTID Senator
  4. Cross-Registered Senator
  5. Ad Hoc Committee Chairperson(s)
  6. Community
  7. NSA Executive Board
  8. Adjournment

Section 4. Formulation of a Bill Procedures

  1. All bills shall be submitted to a member of NSC Executive Board immediately after adjournment of the meeting.
  2. NSC Executive Board has five (5) business days to approve or veto a bill, effective immediately after adjournment.
  3. If five (5) business days have passed and the NSC President or Vice President has not signed the bill, indicating approval from the NSC Executive Board as a whole, the bill is automatically passed.
  4. If the bill is vetoed, the NSC President or NSC Vice-President shall state the reason in his or her report at the next NSA meeting.
  5. NSA representatives may override the veto with a 2/3 vote in the following NSA meeting after announcement of the said veto. For exceptions to this, see Article XIII Section 2.
  6. If the Executive Board of NSC or NSA deems that a change to the bylaws is necessary, the issue of concern shall be presented during discussion. NSA representatives may then make a proposal regarding the matter.
  7. Upon approval of a bill by the NSC Executive Board, the bill must be inserted in the Bylaws prior to the following NSA meeting.
  8. Parliamentarian has the  power to reject a proposal before it is made on these grounds:
  9. Ambiguity
  10. Missing information
  11. Proposal consists of more than 1 motion
  12. Proposal violates the By-Laws

I. Speaker has power to overrule the Parliamentarian's decision.

Section 5. Active/Inactive Status of an Organization

  1. A club or organization may lose their seat in NSA and become inactive when they have exceeded the allotted number of absences as indicated in the House Rules of that particular academic year. 
  1. A club or organization may not get their seat back unless a member of a separate club or organization, or a member of the community proposes to give the seat back. A representative from the club or organization must be present at the meeting in order for the proposal to be considered. If he or she is not, then the bill is invalid.


Section 6. NTID Student Leadership Advisory Group (NSLAG)

  1. The NTID Student Leadership Advisory Group is a general forum that allows student leaders to interact with various departments within RIT.  
  2. Allows visiting departments to collect feedback from the student body.
  3. NSLAG shall occur at least two times each quarter.

        i. More sessions may occur as deemed necessary by the NSA.

  1. All NSLAG sessions are public forums and shall be open to all members of RIT. (Student, faculty, and staff)   
  2. The NSLAG Meeting:
  1. The topic/department to be discussed at NSLAG is to be determined by the NSA.
  2. The NSA Executive Board shall ensure that invitations are extended to the President of NTID as well as the NTID Administrative Council (NAC).
  3. NSLAG does not have any parliamentary procedures.
  1. The NSLAG Session must be adjourned by the NSA Speaker.

Article XXIII: College of NTID Standing Committees

Section 1. List of Standing Committee

  1. Academic Conduct Committee
    1. Three (3) seats and three (3) alternates. At large, Cross-Registered and Associate's
  2. NTID Curriculum Committee (NCC)
    1. Two (2) seats. At large
  3. NTID Faculty Congress (NFC)
    1. One (1) seat. Either NSC Director of Student Affairs or Cross-Registered Senator
  4. Student Ratings System Advisory Committee (SRS)

a.i.1.a.i.1.a.i.               One (1) seat. Associate's

  1. Signing in Public Spaces Committee (SPSC)

a.i.1.a.i.1.a.i.               Three (3) seats. At large

  1. RIT Eisenhart Award Committee
    1. One (1) seat

Section 2. Guidelines

  1. NSC shall be responsible to seek students during spring quarter and if they are interested to serve in the College of NTID committees in the spring.
  2. NSC shall present the list of confirmed students for the following positions available in the 6th week of spring quarter.
  1. Top four (4) students for every committees shall approved by NSA in the 8th week of the spring quarter.

Article XXIV: Recognition of Jurisdiction

Section 1. The NSC shall not derive from its purpose. Stated in Article III, Section 2.

  1. All students who vote for the NSC elections are a member of the NSC and therefore are represented by the NSC and shall reserve the right to constructively address issues regarding NSC's Executive Board and/or NSC activity.
  2. The NSC's objective resides in community affairs and shall not cross into the affairs of the Senators unless deemed necessary by consent of NSA.
  3. If academic issues become a central issue within the NTID community, NSC may work with the Senators to resolve academic issues with the consent of the Senators.

Article XXV: Student Government Senators

Section 1. The NTID Senator

  1. Shall serve his or her term as liaison between RIT Student Government and the NTID Community in full compliance with the expectations as stated in RIT's Student Government Bylaws.
  2. May create and sustain joint efforts with NSC to fully serve the interests of the NTID community.
  1. Shall attend NSC Executive Board meetings to report any information obtained from RIT's Student Government.
  2. May discuss issues of concern to the NTID community during NSC meetings but may not have any voting power.
  3. Shall be required to attend NSA forums to report any information obtained from RIT's Student Government.
  4. May attend the NTID Faculty Congress meetings with the NSC representative to serve as a liaison to all NTID students.
  5. May participate in the following committees: (All committees outlined in Article XIX)
  1. Signing in Public Spaces Committee
  2. NTID Curriculum Committee
  3. NTID Faculty Congress
  4. NTID Retention Committee
  5. Any committee assigned from RIT's Student Government.

Section 2. The Cross Registered Senator

  1. Shall serve his or her term as liaison between RIT's Student Government and the Cross-Registered students in full compliance with the expectations as stated in RIT's Student Government Bylaws.
  2. May create and sustain joint efforts with NSC to fully serve the interests of the Cross-Registered students.
  3. Shall be permitted to attend NSC Executive Board meetings to report any information obtained from RIT's Student Government.
  4. May discuss issues of concern to the Cross Registered community during NSC meetings but may not have any voting power.
  5. Shall be required to attend NSA meetings to report any information obtained from RIT's Student Government.
  6. Shall work with RIT Student ASL & Deaf Studies Community Center (RADSCC) and NTID Support Team in each college at RIT exclude the college of NTID.
  7. May participate in the following committees: (All committees outlined in Article XIX)
  1. Signing in Public Spaces Committee
  2. Access Services Committee
  3. Any committee assigned from RIT's Student Government.

Article XXVI: Ad Hoc Chairpersons

Section 1. Purpose

  1. Ad Hoc Committee is to serve as temporary committees or NSA established organizations that may have a seat at each NSA meeting.
  2. Ad Hoc Chairpersons have no voting power in NSC and NSA meetings.


Section 2. Brickfest Chairperson

  1. The President of NSC shall appoint a Brickfest Chairperson with joint approval of the NSC Executive Board and the NTID Student Assembly according to the RIT/Gallaudet Weekend Bylaws.  
  2. Brickfest chairperson shall maintain correspondence with the NSC President on a weekly basis.
  3. Shall be required to give a weekly report to NSA.

a.i.                In case of being unavailable at the NSA in due of the conflict of class, he/she shall send a representative from the committee to give a report.

  1. Brickfest chairperson shall comply with the Brickfest Bylaws.
  2. Brickfest chairperson shall seek assistance with financial issues from the Administrative Advisor.
  3. Shall establish the committees for BrickFest event.

Section 3. RIT/Gallaudet Sports Weekend Chairperson

  1. President of NSC shall appoint a RIT/Gallaudet Sports Weekend Chairperson with joint approval of the NSC Executive Board and the NTID Student Assembly according to the RIT/Gallaudet Sports Weekend Bylaws.
  2. The RIT/Gallaudet Sports Weekend Chairperson shall be appointed by NSC in May of the previous year.  
  3. RIT/Gallaudet Sports Weekend Chairperson shall maintain correspondence with the NSC Vice-President on a weekly basis.
  4. Shall be required to give a weekly report to NSA.

a.i.                In case of being unavailable at the NSA in due of the conflict of class, he/she shall send a representative from the committee to give a report.

  1. RIT/Gallaudet Sports Weekend Chairperson shall work with the Gallaudet's chairperson to plan out the event.
  2. RIT/Gallaudet Sports Weekend Chairperson shall seek assistance with financial issues from the NSC Administrative Advisor.
  3. RIT/Gallaudet Sports Weekend Chairperson shall comply with the RIT/Gallaudet & Gallaudet/RIT Sports Weekend Policy.

Section 4. NTID Awards Chairperson

  1. NSC shall appoint a NTID Awards Chairperson in the fall quarter.
  2. B.    The duties of the NTID Awards Chairperson. Refer to Appendix B, Article II, Section 1, Clause E.

Section 5. NSC Election Chairperson

  1. NSC Executive Board shall appoint a NSC Election Chairperson by the fifth week of Winter Quarter.
  2. B.    The duties of the NSC Election Chairperson. Refer to Article XII, Section 1, Clause A.

Section 6. NSC Student Body By-Laws Review Chairperson

  1. NSA Representatives shall appoint a NSC Student Body By-Laws Review Chairperson by the seventh week of Fall Quarter.
  2. The duties of the NSC Student Body By-Laws Review Chairperson. Refer to Appendix C, Article II, Section 1, Clause E.

Appendix A.

RIT/Gallaudet Sports Weekend

By-Laws

Amended to the NSC's By-Laws as Appendix A. on April 12, 2011

Article I: Name and Purpose

Section 1. The name of this event shall be either RIT/Gallaudet Sport Weekend or Gallaudet/RIT Sport Weekend.

Section 2. The purpose of this event is:

A. to foster a spirit of sportsmanship, competition and cultural events;

B. to promote social relationships and interactions between both institutions.

Article II: Location and Date.

Section 1. The location, where the event will be held, shall be either at Gallaudet University or

Rochester Institute of Technology.

Section 2. The event shall be held during the Rock Festival Weekend at Gallaudet University, and Brick Festival at Rochester Institute of Technology, it shall be held on the second or third week of April depending on the Holidays (Passover and Easter).

Section 3. Gallaudet University shall host the event during every even numbered year

Section 4. Rochester Institute of Technology, RIT, shall host the event during every odd numbered year.

Section 5. The hosting institution shall send a confirmation letter pertaining the date of RIT/Gallaudet Sport Weekend to be held as stated in Article II, Section 2 by the first week of May in the preceding year of the competition's occurrence. The visiting institution shall respond to the letter of confirmation by the end of second week of May.

Section 6.  The host school should submit a finalized schedule of team and individual sports to the visiting school by the second Friday of December of the academic-year of competition.

Article III. Appointment of Chairpersons.

Section 1. Both institutions shall inform the other institution of their chairperson's and assistant chairperson's appointment for the subsequent academic year in writing prior to preceding year's RIT/Gallaudet weekend event.

Article IV. Appointment of Coaches.

Section 1. The hosting and visiting institutions shall appoint all team sport coaches by January.

Section 2. Try-outs and selection of players by the hosting and visiting institutions shall be completed by the second week of March.

Section 3. The visiting and hosting institutions shall complete a copy of all eligible players' valid

Photo identification cards attached to the Final Team Roster by the last Friday of March.

Section 4. The visiting institution shall complete a RIT/Gallaudet Sport Weekend's Final Team Roster (Copy of Photo ID Attached, Liability Waiver Form Signed, Transportation, Hospitality Arrangement and Drug/Alcohol Policy Signed) and send a copy by certified mail to the hosting institution by the first Monday of April.

Article V. Appointment of RIT/Gallaudet Sport Weekend Advisors.

Section 1. Rochester Institute of Technology shall have an advisor from the NTID Support Team to The Center of Intercollegiate Athletics and Recreation.

Section 2. Gallaudet shall have an advisor from Student Affairs.

Section 3. The role of an advisor is to ensure that the RIT/Gallaudet Sport Weekend By-Laws are complied and followed accordingly; provide support and advice as needed; and maintain open communication with the RIT/Gallaudet Sport Weekend Chairperson.

Article VI. Participation and Qualifications.

Section 1. Only students participating in this event shall consist of RIT students and Gallaudet

University students.  Alums of both schools are not allowed to play.

Section 2. Rochester Institute of Technology shall be represented by deaf and hearing RIT/NTID

students.

  1. Deaf students shall apply for permission to participate through the NTID Student Congress (NSC).
  1.  RIT hearing students, only interpreting students or MSSE students, shall apply for permission to participate through NSC with the understanding that hearing students are required to know how to use sign language (To get a form to verify the SCPI rating of either 4 or 5 from the Communication Department at NTID.)
  1. The President of NSC and the Chairperson of the event shall play an impartial role in determining the qualifications of RIT students.
  1. Intercollegiate Athlete's Participation: All intercollegiate athletes must participate in a different RIT/Gallaudet Sport Weekend sport other than the intercollegiate athletic team that s/he plays for, with the exception for two eligible intercollegiate soccer players being allowed to play for the indoor soccer team.  There are two exceptions to this rule:
  1. In order for any intercollegiate athletes that have completed four years of eligibility to play, they must show proof (through a letter from the intercollegiate team's coach) stating that the athlete in question has completed four (4) years of eligibility.  If this does not happen, said athlete will not be allowed to participate in the same RIT/Gallaudet sport during the competition that the athlete plays for.  These athletes will be allowed to play immediately only after completion of their team's season (including playoffs) during respective athlete's last year of eligibility
  1. Varsity athletes (excluding those who have completed four years of eligibility) who are on the roster during their respective team's season and leave the athletic program before, during, or after the season's completion must wait one (1) academic year before participating in said event during RIT/Gallaudet Sports Weekend.  One academic year will be recorded as one calendar date from the date that said individual left the team. These varsity athletes must show proof (through a letter from the intercollegiate team's coach) stating that the athlete in question has left the team more than one (1) academic year prior to petition to compete.
  1. Every qualifying participant must maintain a cumulative GPA of 2.0 or above otherwise shall not be allowed to participate in RIT/Gallaudet Sports Weekend.

Section 3. Gallaudet University shall be represented by deaf and hearing students.

  1. Gallaudet University students shall apply for permission to participate through the Gallaudet University Student Body Government, SBG.
  1. Gallaudet hearing students shall apply for permission to participate through the SBG with the understanding that Gallaudet hearing students are required to know how to use sign language. (Students must get a form to verify the SCPI rating of either 4 or 5 from the ASL Department at Gallaudet).
  1. The SBG Director of Community Relations at Gallaudet University and the Chairperson of the event shall play an impartial role in determining the qualifications of Gallaudet students.

Section 4.

  1. Student of the hosting institution may participate in three sports while students from the visiting institution may participate in four sports unless there is a conflict with the schedule.
  1. All players must bring valid identification cards as proof that they are students in order to participate in any sports.  This will need to be presented at every game (prior to the game) and must be verified by and matched to the team rosters by the referees of the game.

Section 5.

  1. Both institutions shall be responsible to fax or e-mail team rosters (includes players and coaches) and list of referees to the Chairpersons two weeks prior to the RIT/Gallaudet Sport Weekend event.

Section 6.

  1. The coaches shall not play on his/her team, but s/he may participate in any three (host) or four (visiting) sports other than the one s/he is coaching.
  1. The event Executive Board of both institutions shall meet every year according to Article XIII to determine which sports require a coach.
  1. The event Executive Board of both institutions shall determine which team and/or individual sport(s) shall be played at the hosting institution. The decision to omit any sport must be made at least 2 months prior to the event weekend.

Section 7. The sporting events shall include the following:

A. TEAM SPORTS

Sport

Gender

Coach

Required

Players limited to the following:

Number of Games

Number of Players playing at a time

Basketball

M

Yes

10

One Game

5 players

Basketball

W

Yes

10

One Game

5 players

Dodgeball

M

No

12

Best of 7

6 players

Dodgeball

W

No

12

Best of 7

6 players

Flag football

M

Yes

20

One Game

7 players

Flag football

W

Yes

20

One Game

7 players

Indoor Soccer

M

Yes

15

One Game

7 players

Indoor Soccer

W

Yes

15

One Game

7 players

Softball

M

Yes

15

One Game

10 players

Softball

W

Yes

15

One Game

10 players

Volleyball

M

Yes

12

Best of 3- 30, 30, 15 pts

6 players

Volleyball

W

Yes

12

Best of 3- 30, 30, 15 pts

6 players

Waterpolo

Co-ed

Yes

6 men and 6 women

One Game

7 players

Ultimate Frisbee

Co-ed

Yes

8 men and 8 men

One Game

8 players

Individual Sports

Sport

Gender

Coach Required

Players limited to the following:

Number of Games

Number of Players playing at a time

Arm Wrestling

M

Yes

2

Best of 3

1 Light weight (less than 165 pounds)

 

 

 

 

1 Heavy weight (more than 165 pounds)

Arm Wrestling

W

Yes

2

Best of 3

1 Light weight (less than 140 pounds)

 

 

2

 

1 Heavy weight (more than 140 pounds)

Badminton

M

No

2

Best of 3 (15 each game)

2 Singles and 1 Double

Badminton

W

No

2

Best of 3 (15 each game)

2 Singles and 1 Double

Billiards

M

No

2

Best of 3

2 Singles and 1 Double

Billiards

W

No

2

Best of 3

2 Singles and 1 Double

Bowling

M

No

2

Total Scratch score of 3

Game

4 Bowlers

Bowling

W

No

2

Total Scratch score of 3

Game

4 Bowlers

Chess

M

No

1

Best of 1

1 player

Chess

W

No

1

Best of 1

1 player

Darts

M

No

1

Best of 3

1 player

Darts

W

No

1

Best of 3

1 player

Ping-Pong

M

No

1

Best of 5 (11 each game)

1 player

Ping-Pong

W

No

1

Best of 5 (11 each game)

1 player

Tennis

M

No

2

Best of 3 games

2 Singles and 1 Double

Tennis

W

No

2

Best of 3 games

2 Singles and 1 Double

Wallyball

M

No

4

Best of 3 - 25, 25, 15 pts

3 players

Wallyball

W

No

4

Best of 3 - 25, 25, 15 pts

3 players

Swimming

M

No

5

Medley Relay

4 swimmers

 

 

 

Freestyle

1 swimmer

 

 

 

Backstroke

1 swimmer

 

 

 

Butterfly

1 swimmer

 

 

 

Breaststroke

1swimmer

Swimming

W

No

5

Medley Relay

4 swimmers

 

 

 

Freestyle

1 swimmer

 

 

 

Backstroke

1 swimmer

 

 

 

Butterfly

1 swimmer

 

 

 

Breaststroke

1 swimmer

Racquetball

M

No

3

Best of 3 (15 -15-11)

2 Singles and 1 Double

Racquetball

W

No

3

Best of 3 (15-15-11)

2 Singles and 1 Double

Halo

Co-ed

No

4

Total Score of 5 games

4 players

Madden

Co-ed

No

1

Total Score of 1 game

1 player

C. Points System

TEAM SPORTS

Scoring for team sports will be as follows: 10 points will be given to the winner and 5 will be given to the loser for each event (with the exception of a forfeit, loser will receive 0 points). These team sports are as follows:

  • Basketball (One game)
  • Flag Football (One game)
  • Softball (One game – 7 innings)
  • Indoor Soccer (One game)
  • Co-ed Water Polo (One game)
  • Volleyball (One Game/Best of 3)
  • Dodgeball (One game/Best of 7)
  • Ultimate Frisbee (One game)

INDIVIDUAL SPORTS

Scoring for individual sports will vary.

6 points will be given to the winnerand 3 points will be given to the loser for these events (with the exception of a forfeit, loser will receive 0 points), and 4 points will be given to both teams (applicable onlyfor chess):

  • Ping-pong (Best of 3)
  • Darts (Best of 3)
  • Chess (Best of 1)
  • Halo (Best of 1)
  • Madden (Best of 1)
  • Wallyball (Best of 3)
  • Bowling (Overall team's score for 3 games combined)

2 points will be given to the winnerand 1 point will be given to the loser for each match within these events:

  • Tennis
  • Badminton
  • Pool (Billiards)
  • Racquetball
  • Arm Wrestling
  • Swimming

A match is defined explicitly for each sport that is scored on a2:1 ratio is as follows:

  • Tennis (Best of 3 Games)
  • Badminton (Best of 3 Games)
  • Pool (Billiards (Best of 3 Games)
  • Racquetball (Best of 3 Games)
  • Arm Wrestling (Best of 3 Games)
  • Swimming (Winner/Loser of an individual or team swim)

There are multiple matches for sports scored on a 2:1 ratio.  The amounts of matches are listed as follows:

Tennis

  • Single (Men number 1)
  • Single (Men number 2)
  • Double (Men number 1 and 2)
  • Single (Women number 1)
  • Single (Women number 2)
  • Double (Women number 1 and 2)

Badminton:

  • Single (Men number 1)
  • Single (Men number 2)
  • Double (Men number 1 and 2)
  • Single (Women number 1)
  • Single (Women number 2)
  • Double (Women number 1 and 2)

Pool (Billiards):

  • Single (Men number 1)
  • Single (Men number 2)
  • Double (Men number 1 and 2)
  • Single (Women number 1)
  • Single (Women number 2)
  • Double (Women number 1 and 2)

Racquetball:

  • Single (Men number 1)
  • Single (Men number 2)
  • Double (Men number 1 and 2)
  • Single (Woman number 1)
  • Single (Woman number 2)

Arm Wrestling

  • Single (Men Lightweight)
  • Single (Men Heavyweight)
  • Single (Women Lightweight)

Single (Women Heavyweight)

Swimming:

-     Single (Men Freestyle)

-     Single (Men Backstroke)

-     Single (Men Butterfly)

-     Single (Men Breaststroke)

-     Relay (Men Relay)

-     Single (Women Freestyle)

-     Single (Women Backstroke)

-     Single (Women Butterfly)

-     Single (Women Breaststroke)

-     Relay (Women Relay)

D. Team sports and Individual sports rules:

i. The visiting and hosting institution shall make an agreement on each team and individual sports rules priorto try-outs so that every coaches and players alike will have mutual understanding of therules (See Appendix A and B for each team and individual sport rules).

ii. If more than 50% of individual sports have been forfeit due to lack of attendance, the

opposing institution shall impose a fine of $50 from the performance bond to compensate for the lack of effort.

Section 8. Host school will use white uniforms while visiting schools will use school colors.  All referees will use black shirts.

Article VII: Floating Trophy Cup.

Section 1. The winner of the competition shall receive a floating trophy cup and shall bring the cup home to the winning institution for one year.

Section 2. Before the next event, thepast winner shall be responsible forbringing the trophy cup to the hostinginstitutionÕs chairperson for presentation to the next winner.

Section 3. If the floating trophy cup is lost, stolen, or irreversible damaged, the institution who is the holder of the trophy cup shall be responsible for purchasing a new floating trophy cup. The holder is also responsible for repairs of any damage to the cup.

Section 4. The winning institution is responsible for the engraving of the trophy cup before the next event.

Article VIII: Referees.

Section 1. The amount of referees required for each team/individual sport is specified as follows

Sports

Number of Referees

M/W Basketball

2 Host (Head Referee and Umpire 2)/ 1 Visit (Umpire 1)

M/W Flag Football

2 Host (Head Referee and Line Judge)/ 2 Visit (Umpire and Line Judge)

M/W Softball

2 host (head Umpire and 2nd/3rd base)/ 1 Visit (1st/2nd base)

M/W Indoor Soccer

1 Host (Head Referee), 1 Visit

Co-ed Water Polo

1 Host Referee

M/W Volleyball

1 Host (Head Referee), 1 Visit

M/W Wallyball

1 Host Referee

M/W Dodgeball

1 Host (Head Referee), 1 Visit

Ultimate Frisbee

2 Host (Head Referee and Line Judge)/2 Visit (Umpire and Line Judge)

Ping Pong

1 Host (Head Referee), 1 Visit

Swimming

1 Host Referee

Tennis

1 Host (Head Referee), 1 Visit

Chess

None

Billiards

None

Racquetball

One Host

Darts

None

Badminton

None

Bowling

None

Halo Co-ed

One Host

Madden Co-ed

One Host

Arm Wrestling

One Host

Section 2. The hosting institution is responsible for getting certified or trained (through the Intramural department) referees for team events. The visiting institution will need to certify referees as stipulated in Section 1.

Section 3. The referees shall have the authority to eject player(s) or coach(es) from any game if:

A. Any player or coach demonstrates non-acceptable behavior toward referee(s), player(s) or spectator(s). Behaviors such as, but not limited to the following: swearing, pushing, punching or throwing items, and unsportsmanlike conduct.

Section 4. The referees shall stop the competition if members of both teams get involved into an un-settled argument or physical altercation.

Section 5. The referees must fill out a report of any player or coach's inappropriate behavior or fight and give it to the hosting event Chairperson. Both institutions shall determine the consequence for any player.

Article IX: Lodging. (Subject to change as of Fall 2010)

Section 1. The hosting institution shall be responsible for arranging housing for players,

coaches, and committee members in the most convenient way possible.

Section 2. The lodging arrangements shall be made prior to the event, so arrival process will not be inconvenient. The visiting school shall complete and submit a tentative hospitality roster/final team roster to the host school by the last Friday of March of the year of competition (Attached – Hospitality Form).

Section 3. A final hospitality roster/final team roster must be completed and submitted to the host school a week prior to the event.

Section 4. Upon submission of lodging (room) assignments, changes to room assignments must be made at least 72 hours in advance of the weekend. Changes made 72 hours or less may result in charges incurred by the changes. Participants staying in the dorm or hotel may not change rooms, unless they receive approval from administrators (RIT or Gallaudet advisors). Students changing rooms are subject to charges as a result of damage or other forms of disorderly conduct in their assigned room regardless if they were in the room or not and shall be made aware of this upon checking in.

Section 5. Neither institution shall be responsible for any vandalism, theft, or misconduct behavior by the fans or participants. Fans and/or participants shall be responsible for their personal properties.

Article X: Publicity.

Section 1. The hosting institution shall be responsible for the program book as the best possible means of giving information to all people participating in the event.

Section 2. Information about the RIT/Gallaudet Sport Weekend event shall be available to the participating students at least two months prior to the event.

A. Tentative schedules (RIT/Gallaudet Sport Weekend games schedule, Pep Rally and Brickfest or Rock Festival) shall be ready by one month prior to the event.

B. Final confirmation schedules shall be completely ready by two weeks prior to the event.

Section 3. The hosting institution is responsible to inform the public about updated scores.

Article XI: Meetings.

Section 1. Meeting(s) between the competing institution's chairperson and/or representative from NSC and SBG shall be made in October and February prior to the event in order to exchange information, resolve any issues and revise the by-laws and reach any necessary agreements.

Section 2. The hosting institution's Chairperson(s) of the event shall go to the visiting institution to arrange the event before February.

Section 3. The signatures on the newly revised policy shall be made by both institutions, the

Chairpersons or/and the NSC and SBG Presidents four months (December) prior to the event.

Section 4. Meetings to maintain open communication between the visiting and hosting institutions RIT/Gallaudet Sport Weekend Chairpersons shall be conducted on a compromised basis via e-mail or video phone.

Section 5. Mandatory meeting to revise the By-laws in the Fall prior to the event shall be conducted in person or via a video phone/camera.

Article XII: Evening Activities.

Section 1. The evening activities shall be the responsibility of and shall be arranged by the hosting institution.

Section 2. All fans including players are required to bring their valid institution I.D. card and

valid driver's license.

Article XIII: Performance Bond.

Section 1. The visiting institution shall make a deposit of five hundred dollars ($500.00) in performance bond to the hosting institution for the arrangement of security and to guarantee attendance for the events.

Section 2. The performance bond shall be paid 8 weeks prior to the event. Lateness shall result an half-deposit ($250.00) to be kept by the hosting institution.

Section 3. The performance bond ($500.00) shall be returned to the visiting institution within one month after the event pending attendance.

Section 4. The hosting institution shall pay all costs of referee charge according to Article VI, Section 1 by using the performance bond ($500.00) already deposited if the visiting institution fails to attend the event. The visiting institution will lose the deposit of three hundred dollars.

Section 5. Failure to comply the deadline of Deposit of Performance Bond, Final Team

Roster with a copy of photo IDs and signed Liability Waiver, Hospitality Arrangement or signed Drug/Alcohol Policy shall result a refundable half of the deposit at $250. If more than two late deadlines of shall result no refund of the deposit of $500.

Article XIV: Emergencies.

Section 1. Any emergencies involving both parties shall be as follows:

A. Visiting players are responsible for their own insurance arrangements.

B. Visitors are held responsible for their own violations. Refer to Article VII, Section 2.

C. Any medical emergencies shall be taken care by hosting institution's emergency facilities; Visitors are responsible for medical costs.

Article XV: Other Big Events.

Section 1. No major events of NSC/SBG other than the RIT/Gallaudet Sport Weekend activities are allowed to be held at either institution during that weekend, according to Article II.

Section 2. Any other activities of NSC/SBG can be made with written approval of RIT or

Gallaudet Chairperson(s).

Article XVI: Amendments.

Section 1. Any changes or amendments to this policy shall be approved by NTID Student

Congress RIT/Gallaudet and the Gallaudet University (SBG) RIT/Gallaudet Sport Weekend

Executive Board.

A. At least five members of the Executive Board from each institution shall be present at the meeting and these members have the voting power.

B. The voting system shall be determined by majority vote.

Appendix B.

NTID Awards Committee

Guidelines

Amended to the NSC's By-Laws as Appendix B. on April 12, 2011


Article I: Event

The National Technical Institute of the Deaf (NTID) Awards are presented annually at the NTID Banquet or NTID Awards Ceremony, and is hosted by the NTID Student Congress (NSC).

Article II: Purpose

The purpose of the NTID Awards is to recognize students, faculty, staff, and organizations that have exhibited outstanding service within the NTID and RIT community.

Article III: Procedure

Section 1. NTID Awards Chairperson Appointment

A. In the fall quarter, the NTID Student Congress (NSC) shall appoint a chairperson for NTID Awards Committee.

B. The criteria to become a chairperson for NTID Awards Committee

a.i. Full-time NTID or NTID/RIT cross-registered student.

a.ii. In good judicial standing.

a.iii. In good academic standing with GPA of 2.3 or greater.

a.iv. Chairperson can only serve on the committee once.

C. NSC shall present at least three (3) nominated NTID Awards chairperson in the NSA meeting.

a.i. NSA shall then select one (1) NTID Awards chairperson in silent ballot which a majority vote is required.

D. NSA shall make a motion to recognize the chairperson for NTID Awards Committee.

E. The Committee Chairperson shall be a liaison between NSC, NSA, and the Committee.

i. Shall make a weekly report at the NSA meeting.

ii. Shall order the awards through NSC.

iii. Shall contact the nominees and nominators.

iv. Shall work with NSC in reserving NTID Banquet or NTID Awards Ceremony tickets for all the eligible nominees.

v. Shall obtain the agenda from NSC one to two weeks prior to the NTID Banquet or NTID Awards Ceremony.

vi. Shall keep the advisor, NSC President, and the Community informed of the process.

Section 2. Establishment of the Committee

A. The chairperson shall appoint at least four (4) students on the committee.

B. It is highly encouraged to appoint students from the following:

i. NTID

ii. Cross-Registered

iii. Interpreting major

iv. Graduate

a. It is highly recommended that no two committee members shall represent the same organization/club.

C. The criteria of the students shall meet the requirements:

i. Full-time student.

ii. In good judicial standing.

iii. in good academic standing with GPA of 2.0 or greater.

Section 3. NTID Awards Administrative Advisor

A. The permanent administrative advisor to NTID Awards is the Associate Dean for Student and Academic Affairs department.

B. Shall responsible to appoint at least three (3) faculty/staff from different department.

C. Shall be a member of this committee and have no voting power.

D. Shall be neutral and participate in the committee meetings to work with the members.

Section 4. Duties of the Committee

A. The committee must develop a nominating process.

B. The nomination form completed by individuals must include an explanation with a maximum of one paragraph on either hard copy or electronic documentation (not limiting to a video documentation) of why the nominated should win that particular award.

Section 5. Nomination Process

A. NTID Awards Committee Members

a.i. Any member on the committee shall not nominate any students or staff/faculty for any awards.

a.ii. Any member on the committee cannot be nominated or receive any awards.

B. Community

a.i. Individuals cannot nominate themselves.

C. Award Candidates

a.i. Award candidates must be in good judicial standing.

a.ii. Award candidates must have at least 2.0 cumulative GPA (candidates from the Most Improved Awards may be exempt from the GPA requirement).

a.iii. The candidate's Judicial and GPA standing shall be filtered through the NSA advisor before being seen by the committee.

a.iv. Award candidate can be nominated up to three different categories per academic year.

Section 6. Award Procedures

A. Nominations will be open eight weeks before the date of the NTID banquet or NTID Award Ceremony.

B. Nominations will be end four weeks before the date of the NTID banquet or NTID Award Ceremony.

C. After the nominations are over, the committee will begin the voting process and be completed two weeks prior to the date of the NTID banquet or NTID Award Ceremony.

D. The advisor and the Committee Chairperson shall be responsible for holding the awards and keep it confidential until the official announcement of the winners.

E. NSC shall be responsible for allocating money to pay for the awards.

Section 7. Award Categories

A. Dawan L. Albritton Humanitarian Award for Student: Individual who showed interest in or concern for the welfare of others; who empowered and inspired the students. (Two awards: one male, one female)

B. Debbye Byrne's Most Improved Student Award: Individual who has improved his/her qualities; who demonstrated their willingness to change positively. (Two awards: one male, one female).

C. Ellie Rosenfield Outstanding Community Service Award: Awarded to a single student whose dedication and commitment to serving others has been exceptional.

D. Humanitarian Award for Staff: Individual who shows interest in or concern for the welfare of others; who inspires and cares; who makes a difference in the community. (Two awards: one male, one female)

E. Milo E. Bishop Award for Outstanding NSA commitment: Organization that showed excellent effort in representing their group and was actively involved in the NTID Student Assembly (this award will be determined by NSA executive board).

F. Mr. & Ms. NTID Award: Individual who made a difference in the community as a whole. (Two Awards: one male, one female).

G. NTID Student Congress Outstanding Organization Award: An organization that contributed their time to the NTID community and strengthened the overall awareness of diverse clubs in the deaf community, hosted various events to maintain strong connections between diverse people in the deaf community. (Two awards: one Greek organization, one Deaf Student organization).

H. Outstanding Advocate Award: Individual who supported a cause or causes, and cooperated with other members of the community to promote unity and action towards a specific cause.

I. Outstanding Graduating Student Award: Individual who devoted his/her time in community activities for the past few years. (Two awards: one male, one female).

J. Outstanding Interpreting Award: Individual who best exemplified the role of a professional interpreter and performed their duties with passion and enthusiasm.

K. Outstanding Interpreting Student Award: Individual from Interpreting Training Program who contributed their duties with passion and enthusiasm.

L. Outstanding Leadership Award: Individual who led and who followed; brought out the skills in others so that they may become leaders as well.

M. Outstanding Organization Community Service Award: Organization that contributed to the NTID/RIT community, as well as the larger Rochester community, and devoted their time to make a difference in the lives of other.

Appendix C.

NSC Student Body By-Laws Review Committee

Guideline

Amended to the NSC Student Body By-Laws as Appendix C. on 4/12/2011

Article I: Purpose & Name

If NSC and NSA feel that revision to the By-Laws are necessary and are in the best interest of NTID/RIT. NSA shall establish an ad hoc committee. The name of the ad hoc committee shall be NSC Student Body By-Laws Review Committee.

Article II: Nomination Procedure

Section 1. Process

A. The period for the Committee to review and revise shall be completed within six (6) weeks in winter quarter.

B. It is recommended that NSA establish this committee to update and revise biannually.

C. In the seventh (7th) week of fall quarter, NSA shall open the nomination during one meeting to appoint the chairperson for this committee.

D. Criteria of the By-Laws Review Chairperson

a.i. Shall be a full-time NTID or Cross-Registered student

a.ii. In good judicial standing

a.iii. In good academic standing with GPA of 2.3 or greater

a.iv. Shall not be a member of NSC and NSA Executive Board

a.v. Shall not be a member of any ad-hoc committees

E. The Committee Chairperson shall be a liaison between NSA, NSC and the Committee.

a.i. Shall make a weekly report at the NSA meeting

a.ii. Shall keep the NSA Administrative Advisor, NSC executive board members and the Community informed of the process.

F. NSA shall approve the Chairperson in the 9th week of fall quarter.

Section 2. Members of the Committee

A. The members of the NSC Student Body By-Laws Review Committee shall consist of the following:

a.i. Chairperson

a.ii. NSA Parliamentarian

a.iii. NSC representative

a.iv. NSA representative

a.v. NTID or Cross-Registered student.

a.vi. NSA Administrative Advisor

B. NSA Administrative Advisor

i. Shall be the advisor for this committee.

ii. Shall be responsible to attend every committee meeting.

iii. Shall be responsible to clarify the By-Laws to the Committee members.

iv. If the Administrative Advisor is unable to attend a meeting, he or she is responsible for sending a replacement to the meeting.

Section 3. Appoint the members

A. The criteria of the three (3) members: (NSC representative, NSA representative and NTID or Cross-Registered student) for the committee.

i. Shall be a full-time student

ii. In good judicial standing

iii. In good academic standing with GPA of 2.0 or greater

iv. Shall not be a member of any committees

v. No member represents two clubs or organizations.

B. NSC Student Body By-Laws Review Chairperson shall seek NSA to approve the four (4) members.

Article III: By-Laws Procedures

Section 1. Expectations of the Committee

A. Shall read entire of the By-Laws thoroughly.

B. Shall check and change if they notice any spelling or grammatical errors.

C. Shall study and learn how to write the language usage of the By-Laws.

D. Ensure all articles do not conflict with each other and Student Government's By-Laws.

E. Ensure the By-Laws governed in an unbiased and fair manner for RIT/NTID community.

Section 2. Resources

A. The Committee shall use specific resources to revise.

i. Student Government By-Laws

ii. NSC Constitution documents

iii. NSC's outdated By-Laws documents

iv. Latest edition of Robert's Rules of Order book

v. How to Write Laws of, for, and by the Deaf Organization by Nelson and Ville de Fleurs

Section 3. Portions of the By-Laws

A. NSC articles shall be checked by the Constitution documents, Student Government's By-Laws, and NSC's outdated By-Laws documents.

B. NSA articles shall be investigated through the use of the Bummy's Basic Parliamentary Guide, Robert's Rules of Order (RRO) books, How to Write Laws of, for, and by the Deaf Organization by Nelson and Ville de Fleurs, and NSC's outdated By-Laws documents.

C. RIT/Gallaudet Sports Weekend appendix cannot be review and revise in due of approvals of the amendments or revisions by NTID Student Congress (NSC) and Gallaudet University Student Body Government (SBG). Refer to Appendix A. Article XVIII: Amendments. Section I.

D. NTID Awards Committee appendix shall be checked by the NSC's outdated By-Laws documents, history of references and NTID Associate Dean for the Student and Academic Service Department.

E. By-Laws Review Committee appendix shall be checked by the NSC's outdated By-Laws documents, How to Write Laws of, for, and by the Deaf Organization by Nelson and Ville de Fleurs and history of references.

Section 4. Closed Session

A. After the six (6) weeks are completed, the Committee shall make final proposals to NSA.

B. Every NSA representative shall receive and review a copy of the final By-Laws proposals.

C. NSA shall determine the date to have a closed meeting to review the By-Laws. The closed meeting cannot occur during the regularly scheduled NSA meeting.

D. During the closed meeting, NSA representatives, NSC, and NSA executive board members may discuss and revise each change of the By-Laws amendments.

E. If NSA representatives agree to the entire By-Laws proposal, one of them may move one (1) bill to approve it with a 2/3 vote.

a.i. If a 2/3 vote fails, NSA representatives have the right to discuss with those that oppose the specific By-Laws portion or clause.

Revision History

Updated and revised by the committee, amended to the NSC By-laws through NSA on 4/20/2011.

January 2006

- Updated RIT/Gallaudet Sports Weekend By-Laws

May 2006

- Revised NTID Awards Committee Guideline

April 2011

- Amended the official NTID Student Congress logo

- Amended the preamble

- Updated & revised NSC Article

- Updated, revised & amended NSA Article

- Amended College of NTID Standing Committees article

- Amended Recognition of Jurisdiction article

- Amended Student Government Senators article

- Amended Ad-Hoc Chairpersons article

- Updated RIT/Gallaudet Sports Weekend By-Laws

- Revised & Updated NTID Awards Committee Guideline

- Amended NSC Student Body By-Laws Review Committee Guideline

- Amended the official NTID Student Assembly logo

References

This By-Laws was carefully reviewed, revised, and amended through NSA by: 4/12/2011

Date Name

January 15, 2004 Jill Hatcher, Chairperson of the By-Laws Committee (ad hoc)

January 24, 2006 Christopher Samp, NSA Parliamentarian

June 2, 2006 Christopher Samp, NSA Parliamentarian

September 26, 2006 Unknown

April 12, 2011 Angelica Lopez, Chairperson of the By-Laws Revision Committee (ad hoc)

(Samantha Geffen, Tina Lovato, Jacqueline Pransky, Rebecca McGregor,

Nathaly Mendez, Andrew Schewe & Debbye Byrne)