Cover Letters

A cover letter is always sent with a resume, by postal mail or e-mail, to explain how you qualify for work in your field with that employer. The purpose of sending a letter and resume is to get an interview. Research the organization and use the information in the letter to show you know something about it.


Structure of a Cover Letter

  • (First paragraph) Explain what position or type of work you are looking for.
  • (Second paragraph) Highlight your relevant skills, experience, and personal qualities that will help the employer, and refer to your enclosed/attached resume for more details.
  • (Third paragraph) Say that you will contact the employer soon to schedule a meeting, and state the best way to contact you if he/she has any questions.
  • (Fourth paragraph) Thank the individual and mention that you look forward to hearing from him/her.


Check out a sample cover letter.

Example Cover Letter

260 Colony Manor Drive
Rochester, NY 14623
May 30, 2013

Ms. Cynthia S. Edmonds
Director, Human Resources
Norton Manufacturing Company
1400 Simmons Street
Norfolk, VA 23510

Dear Ms. Edmonds:

I am writing to inquire about a position in the accounting field at the Norton Manufacturing Company.   

My degree from Rochester Institute of Technology and  professional experience has provided me with in depth knowledge of spreadsheet, database, word processing, and electronic messaging concepts. My enclosed resume indicates procedures and software with which I am familiar. I have work experience as an accounting clerk for Marriott Food Services, and as an office assistant with Hyatt Legal Services, where I performed bookkeeping duties, verified invoices, and processed checks and mail. Additionally, I am a hardworking, personable, flexible person who would like very much to work for Norton Manufacturing, and support your growing business.

I will contact you soon to arrange a time to discuss the position and my experience with you in more detail. If you have any questions, please e-mail me at

Thank you for your time and consideration. I look forward to hearing from you.


John R. Smith