Technical and Room Setup Considerations

Your host is largely responsible for arranging the technical setup for your presentation. Discuss your technical and logistical needs with your host well in advance. Since technology can be unreliable - do not rely solely on media, equipment, or an Internet connection. Even the best-laid plans can go awry, so be sure to have a backup plan!

  • Prior to the presentation, inform your host of your equipment needs, room setup requirements, and your plans for using media.
  • Request a circular, semi-circular, or U-shaped seating arrangement for small groups. Request tiered seating for large groups.
  • Note your host's contact information as well as contact information for their technical support personnel.
  • Arrive early enough to do a media check (e.g. audio, visual, media, Internet, connection with captionist/transcriber).